Excel / folders
Spreadsheets and local archive
- Suited for
- Commission lists, simple inventory, single-user tracking.
- Limit
- Multiple agents, version control, automatic reminders, access logs.
Comparison
General tools for document archives
Excel, WhatsApp, and Google Drive are part of daily work in most offices. They work for lists, quick photos, and file storage. Authorization files, five-year retention, and access logs need a separate structure; Turkish Real Estate Trade Regulation Art. 14/1-(k) requires a dedicated file per transaction.
Saklat is not a CRM or listing tool; it sits alongside the systems you already use as an archive layer.
Tools
Where each tool fits
The summary below shows what each option is suited for in office archiving, and where it stops.
Messages and photo sharing
- Suited for
- Quick field photos and short updates.
- Limit
- Case-file integrity, long-term archive, audit trail.
Google Drive
Cloud storage
- Suited for
- PDF archive, folder sharing, backups.
- Limit
- Real-estate category templates, missing-document alerts, deadline reminders.
Saklat
Real estate document archive
- Suited for
- Sale and rental case files, reminders, handover inventory, audit trail.
- Limit
- Portfolio, listing, or CRM workflows (out of scope).
Table
Feature comparison
Meets need · Partially (manual process) · Does not meet (structural gap)
- Meets
- Partial
- Does not
Document structure
| Excel | Drive | Saklat | ||
|---|---|---|---|---|
| Transaction-based case file (sale / rental) | ||||
| Real-estate category template (auth, deed, DASK) | ||||
| Missing-document alert | ||||
| Search by client / case number |
Regulation and audit
| Five-year retention structure (TTY Art. 14/1-k) | ||||
| Immutable access / audit log | ||||
| Authorization file integrity |
Operations
| DASK and deadline reminders | ||||
| Handover inventory + counterparty approval | ||||
| Archive stays when an agent leaves | ||||
| Time-limited, password-protected share link |
Examples
Common situations
The examples below show how the same workflow plays out under different tools.
Pre-audit file check
Current setup
Authorization record missing deed copy; Excel row exists, PDF in another folder.
Structured archive
Missing category visible at case open; document and access log in one file.
Tenant move-out
Current setup
Move-in photos lost in message history; deposit deduction lacks documentation.
Structured archive
Move-in and move-out inventory in one case; photos stored with timestamps.
DASK renewal
Current setup
Policy PDF in a folder; expiry date not tracked; process stalls.
Structured archive
Expiry recorded on the case; reminder rules run automatically.
FAQ
Plan your archive setup
Start on the free plan or speak with our team about migration from Excel or Drive.
Questions
No. Saklat is a document archive and compliance layer; it does not manage listings or client relationships. Use it with your existing CRM.
No. Drive can remain for backup or ad-hoc sharing. Risk drops when the authoritative case file and access log are kept separately.
Yes. Upload documents into case files; category templates highlight gaps.
Yes. The free plan has no time limit; one user and limited capacity for evaluation.
Yes. Saklat is built for real estate offices in Turkey and Cyprus.
Resources
Related pages
Regulation guides and product detail.