Which documents belong in the same file?
The authorization agreement, title deed copy, ID copies, power of attorney (if any), and commission correspondence should live in one case file. Missing items can mark the file as incomplete in an audit.
Authorization agreement retention guide
Turkish real estate regulations require a separate file for each authorization agreement and at least five years of retention.
When does the five-year period start?
Retention usually runs from the date the agreement ends or is terminated. Pick one internal rule and have every agent record the same date field for consistency.
Is a digital archive acceptable in audits?
Electronic records backed by access control, immutable audit trails, and backups form a strong evidence set. Saklat logs every access; cases are archived, not deleted.