Turkish Real Estate Trade Regulation Art. 14/1-(k) requires a separate file per authorization agreement and at least five years of retention; written form is set out in Art. 15.
Summary: Keep the authorization agreement, title deed copy, ID copies, power of attorney (if any), and commission correspondence in one case file. Art. 14/1-(k) requires all documents tied to the agreement in the same file; Art. 15/1 reinforces the written authorization requirement. Source: https://www.mevzuat.gov.tr/mevzuat?MevzuatNo=24645
Summary: Retention runs for at least five years from when the authorization agreement ends or is terminated—not from the date each document was created. One internal rule and a shared date field keep agents consistent. Source: https://www.mevzuat.gov.tr/mevzuat?MevzuatNo=24645
Summary: Electronic files are accepted within the same legal framework when backed by access control, immutable audit trails, and backups. Art. 14/1-(k) explicitly allows files created in electronic form. Saklat logs every access; cases are archived, not deleted.